Privacy policy

1 - Privacy Policy

This Privacy Policy describes how Deep Tech Momentum collects, uses, and shares information when you use our website or interact with us during the Deep Tech Momentum conference. By accessing or using our website, you agree to the terms of this Privacy Policy.

1.1 Information We Collect - Personal Information: When you apply for Deep Tech Momentum, we may collect personal information such as your name, email address, contact information, job title, and company name.

1.2 Log Data: Like many websites, we collect information that your browser sends whenever you visit our website. This may include your IP address, browser type and version, the pages of our website that you visit, the time and date of your visit, the time spent on those pages, and other statistics.

1.3 Cookies: We may use cookies and similar tracking technologies to track the activity on our website and hold certain information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent.

1.4 How We Use Your Information: We may share your personal data with selected third parties, including:

• Companies outside of Deep Tech Momentum who act as sales agents on behalf of Hyve in certain countries.
• Service providers who provide IT systems, payment systems , customer management systems, visitor registration systems, event management systems and administration services and who will process your data in accordance with the terms of our data processing agreements with them.
• Venue providers, affiliated hotels of events or providers of event services who need to process your personal data in order to fulfil their contracts with you or with Deep Tech Momentum to provide services at our events or to offer you facility services at an event.
• Event sponsors so that they can better plan their sponsorship to enhance attendee experience and, where applicable, to provide you with marketing communications or to choose invitees to private briefings, meetings or dinners. These sponsors shall agree to confidentiality restrictions and to use any personal information we share with them solely for this purpose.
• Exhibitors when you have interactions during an event (actions such as using a messaging or meeting service, or scanning a QR code, sharing online or physical business cards or having your badge scanned) in order for exhibitors to provide you with marketing communications.
• We may also share your data with data brokers in order to enhance the data we hold and to provide our exhibitors with aggregated reports which provide a profile of the attendees at an event (e.g. type of organisation, seniority within an organisation, etc.). These aggregated reports which are shared with our exhibitors will not contain your personal data.
• Other attendees of our events for specific purposes related to their presence at those events.
• Editorial media and equity analysts that are attending our events, where you have given appropriate permission for your details to be shared.
• Other attendees of our events for specific purposes related to their presence at those events.
• To allow participants to interact with each other via the App, web browser or email.
• Other delegates on the Website and official App for an event (if applicable) to allow delegates to contact each other and facilitate networking. No email addresses and telephone numbers will be made public through the delegate listing or otherwise. You may opt out of delegate communications through this medium at any time.
• Regulatory bodies in accordance with our health and safety obligations when running an event.

We may share your information with law enforcement agencies, public authorities or other organisations if legally required to do so, or if we have a good faith belief that such use is reasonably necessary to:

• comply with legal obligation, process or request;
• enforce our terms and conditions and other agreements, including investigation of any potential violation thereof;
• detect, prevent or otherwise address security, fraud or technical issues; or
• protect the rights, property or safety of us, our users, a third party or the public as required or permitted by law (including exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction).

We may also disclose your information to third parties:

• if we sell or buy any business or assets, in which case we may disclose your data to the prospective seller or buyer of such business or assets; or
• if we or substantially all our assets are acquired by a third party, in which case information held by us about our users will be one of the transferred assets.

1. 5 Information Sharing and Disclosure: We may share your personal information with third-party service providers who assist us in operating our website or conducting our business, as well as with sponsors or partners of the Deep Tech Momentum conference. We may also disclose your information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.

1.6 Data Security: We are committed to protecting the security of your information. However, please be aware that no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee the absolute security of your data.

1.7 Changes to This Privacy Policy: We may update our Privacy Policy from time to time. Any changes will be posted on this page, and the effective date will be updated accordingly.

1.8 Contact Us: If you have any questions or concerns about this Privacy Policy, please contact us at hello@deeptech.build.

This Privacy Policy was last updated on 07.03.2024.

2 - Security of Website & Customer Payment Information

2.1 PCI Compliance: We adhere to the Payment Card Industry Data Security Standard (PCI DSS) requirements. This means that we maintain a secure environment to protect cardholder data and undergo regular assessments to ensure compliance with PCI standards.

2.2 Secure Payment Processing: We use Stripe, a leading payment gateway, to process all transactions securely. Stripe is certified to PCI Level 1, the most stringent level of certification available. This ensures that your payment information is encrypted and protected during transmission and storage.

2.3 HTTPS Encryption: Our website, including the payment form, is secured with HTTPS encryption. This means that all data transmitted between your browser and our servers is encrypted, preventing unauthorized access or interception of your information.

2.4 Handling Payment Information Safely: Your payment information is handled with the utmost care and confidentiality. We do not store your payment details on our servers; instead, they are securely transmitted to and stored by our payment processor, Stripe, ensuring that your sensitive information is never exposed to unauthorized parties.

At Deep Tech Momentum, your security is our top priority. If you have any questions or concerns about the security of our website or the handling of your payment information, please don't hesitate to contact us at hello@deeptech.build.

3 - Copyright

Our web pages and their contents are subject to German copyright law. Unless expressly permitted by law, every form of utilizing, reproducing or processing works subject to copyright protection on our web pages requires the prior consent of the respective owner of the rights. Individual reproductions of a work are only allowed for private use. The materials from these pages are copyrighted and any unauthorized use may violate copyright laws.

4 - Data Privacy

4.1 WHAT INFORMATION DO WE COLLECT?

‍Personal information you disclose to us: We collect personal information that you voluntarily provide to us when you register on the Website, express an interest in obtaining information about us or our products and services, when you participate in activities on the Website or otherwise when you contact us.

Personal Information Provided by You: The personal information that we collect depends on the context of your interactions with us, the choices you make and the products and features you use. The personal information we collect may include the following: names, email addresses, job titles, interest in partnership, contact or authentication data.

Sensitive Information: We do not process sensitive information.We process your information to provide our services, improve them, complete them, and accurate, and you must notify us of any changes to such personal information.

4.2 HOW DO WE PROCESS YOUR INFORMATION?

We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. We may also process your information for other purposes with your consent. We process your personal information for a variety of reasons, depending on how you interact with our Services, including: To facilitate account creation and authentication and otherwise manage user accounts. We may process your information so you can create and log in to your account, as well as keep your account working order. To save or protect an individual's vital interest. We may process your information when necessary to save or protect an individual's vital interest, such as to prevent harm.

3. WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR INFORMATION?

We only process your personal information when we believe it is necessary and we have a valid legal reason (i.e., legal basis) to do so under applicable law, like with your consent, to comply with laws, to provide you with services to enter into or fulfill our contractual obligations, to protect your rights, or to fulfill our legitimate business interests.If you are located in the EU or UK, this section applies to you. The GDPR requires us to explain the valid legal bases we rely on in order to process your personal information. As such, we may rely on the following legal bases to process your personal information:

Consent: You may process your information if you have given us permission (i.e., consent) to use your personal information for a specific purpose. You can withdraw your consent at any time. Learn more about withdrawing your consent.

Legal Obligations: We may process your information where we believe it is necessary for compliance with our legal obligations, such as to cooperate with a law enforcement body or regulatory agency, exercise or defend our legal rights, or disclose your information as evidence in litigation in which we are involved.

Vital Interests: We may process your information where we believe it is necessary to protect your vital interests or the vital interests of a third party, such as situations involving potential threats to the safety of any person.

4. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

We may share information in specific situations described in this section and/or with the following third parties: Partners, Vendors, Consultants, and Other Third-Party Service Providers. We may share your data with third-party vendors, service providers, contractors, or agents who perform services for us or on our behalf and require access to such information to do that work. The categories of third parties we may share personal information with are as follows: Social Media Sharing and Advertising. We also may need to share your personal information in the following situations: Business Transfers. We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.